Implementing SAP Mobile Documents

If you’re implementing your newest SAP Mobile Documents software for your business, you may realize that the process is a bit different from others and also a bit more lengthy. But installing the software is well worth the time and finances. This document sharing software offers secure and convenient document sharing between your workers to provide efficient time management and quicker time to get things done!

With this software in hand, a your employers are able to get the documents shared on the premise or stored on the cloud in real time. It provides various formats of digital documents to suit any device compatibility, ensuring every employee, regardless of their mobile device, can access the documents. By allowing collaboration, security, and control of the company’s business content, you are enabling much more efficiency! All that in one central software.

Two key components in the installation process include the software architecture and the installation process itself. Understanding the architecture is a good place to start in knowing how to go about the installation.

Architecture

The software is comprised of three main components: the server, the clients, and the document repositories. A lot of flexibility is achieved in terms of document access due to the use of an open standard Content Management Interoperability Services as a main connection between clients and servers and from the server to the document repository. There are two different versions of Mobile documents: on premise and cloud based. For the on premise version, the repository used is the SAP knowledge management. As a result, employees have both “my documents” and “shared documents” options on their devices. Users have the option of storing documents on the My Documents repository.

This then allows users to sync and share documents from any of their mobile devices to all clients who are connected. Users also have a private folder called the Home Documents. Documents saved unto this folder are visible and accessible only to the user. This is all made possible by the CMIS interfaces connected and integrated to SAP Mobile Documents under which shared documents are found on the Corporate Documents folder.

This enables real time collaboration and sharing of documents from user to user via mobile devices. When the Shared Documents option is enabled on the server, users can collaborate on documents. Safety features on this include passwords, time limits, and security links. All this does is ensure the safety of the shared documents so that they do not fall into the wrong hands. By ensuring access lies strictly with authorized personnel, sharing and collaborating on documents is much safer.

Installation

After familiarizing yourself with the architecture and the know how of the technical workings, you are ready to install the software. The first step here is of course acquiring the software in the latest version. For an on-premise installation, this requires the SAP NetWeaver Java platform.

If you do not currently have this software, you may download the software package. This is important to do before installing the Mann software. Once SAP AS Java is ready, you are ready to implement the software. Along with Software Update Management (SUM), the SAP Mobile Documents can be installed in the following steps:

Downloading of software packages
Extraction of Software Manager (SUM)
Deployment of SAP

Downloading the mobile documents server

The file can be found at the SAP Marketplace online http://service.sap.com/swdc. On the site, navigate to support packages and patches. Under that, find SAP Mobile Solutions, then Mobile Documents. Click project MCM server, then server 1.0. Find comprised software component and under that, MCM Bridge 1.0 and finally find the #OS dependent. The file must be .SCA. If the extension is anything else, ensure to change it to .SCA.

•Extraction of Software Update Management (SUM)

Find the software from the SAP Marketplace service.sap.com/sltoolset. Navigate to the SL toolset 1.0. You will find software update manager is listed first on the table. Click download SUM, then the support package patches, and finally, Your OS. Extract SUM with the SAPCAR-xvf downloadedSumFile -R destination command. If the command is successful, there will be a folder with a file and folder reading:

Important Note and contains information about the version configuration to use HTTPS by default. If you find this message, the extraction has been successful.

Deployment

First step is to log on to windows as admin. Navigate to the SUM folder and start the sever. Right click on what reads STARTUP.bat; and click run as admin. SUM will then boot in the background. Leave the command window open and you logged in as admin. Start the interface; in the window by moving to folder “<SUM>/sdt/exe/ and then open the file DSUGui.bat to begin the user interface. Once you can view the interface, click on the log on button which will enable you to connect to the designated SUM sever.

Create a SUM administrator login credentials and click ok. Once logged in, click next on the screen. From the screen, choose the “manually prepared directory” and then browse to go to the directory. The directory contains the SAP Mobile Documents file with the .SCA extension. Once you find it, click “next” a few times until the end of the deployment process is finalized by the wizard. During the process, keep your admin login credentials handy for you will log in to AS Java. You can exit and close the wizard after you have done the last step. The final step is to then verify of the deployment was successful.

Implementing SAP Document Manager as a part of the technological support system for your business has many advantages. Not only will you enable your workforce to collaborate on real time in a world where time is considered to be a form of currency, but you will also equip them with the tools they need to be competent and efficient. The software is quite useful when it comes to connecting the employees in terms of file sharing.

The process of implementing requires some technical knowledge and a good amount of time. If you are not quite sure, it is better to consult an IT technician. And always remember that SAP has a great working customer help in case there may be any questions.

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Marissa Hart is the Lead Author & Editor ShareMe. ShareMe is a blog focused on SharePoint Online. SharePoint Online delivers the powerful features of SharePoint without the associated overhead of managing the infrastructure.